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Executive Assistant, UHNW Equity Manager

  • Executive Assistant & Chief of Staff
  • Full-time
  • Menlo Park, CA

Palo Alto Staffing provides exceptional supporting talent to the world's most innovative entrepreneurs from founder, through to investor and philanthropist. Connecting the best people to the best companies since 1979.

We have been retained by a global leader in the private equity sector, located in Menlo Park, CA – looking to expand their executive support team.

Primary Purpose and Function:

We are seeking an Executive Assistant with a breadth of administrative experience to serve as the primary support to a C-Suite executive. The ideal candidate will orchestrate all scheduling, communication, and project management with flawless execution. This role will provide an incredible opportunity for an Executive Assistant who wishes to work directly with industry leaders and a world-class team.

Essential Functions and Responsibilities:

  • Deliver seamless cross-departmental communication on behalf of the C-Level Executive

  • Coordinate all facets of the C-Suite’s calendar, internal and external meetings, dining reservations, domestic and international travel, and any additional personal scheduling

  • Prepare and submit expense reports with great attention to department allocation and AR procedures

  • Manage all lines of communication between the CEO and internal and external stakeholders

  • Consult with fellow administrative support to maintain the highest level of professionalism and excellence when assisting the executive team

  • Establish positive and collaborative relationships with all organizational leadership and uphold the utmost professionalism when providing support

Minimum Qualifications:

  • 3+ years of providing direct assistance to a C-Suite Executive

  • Experience supporting executives in a start-up environment is preferred

  • In-depth knowledge of Google Suite, Microsoft 365, & Slack

  • Unprecedented work ethic and communication skills when interacting with both internal and external stakeholders