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Executive Assistant, Senior Leadership

  • Executive Assistant & Chief of Staff
  • Full-time
  • London, GB

Palo Alto Staffing provides exceptional supporting talent to the world's most innovative entrepreneurs from founder, through to investor and philanthropist. Connecting the best people to the best companies since 1979.

We have been retained by a global VC Firm in London - looking to hire an exceptional Executive Assistant

Our client is an international VC leader and is dedicated to acquiring world-class talent. Their long history of bringing businesses to market is recognized globally and consistently sets new standards for the industry.

Primary Purpose and Function:

We are seeking a dynamic and highly motivated Executive Assistant to join our client’s executive support staff. Our ideal candidate will be well versed in executive administrative functions and apply several years of experience of supporting a C-Suite executive. This role will manage complex, high-volume schedules, and coordinate meetings and events with internal and external stakeholders.

Essential Functions and Responsibilities: 

  • Drive company culture through positive communication and meaningful relationships

  • Support the leadership team with project timelines, deliverables, and kickoffs

  • Own and proactively manage complex, high-volume calendars across multiple time-zones

  • Coordinate extensive domestic and international travel

  • Process and submit expense reports in alignment with company allocation policies

  • Develop systems to elevate the efficiency and effectiveness of administrative processes

  • Assist with planning and executing company-wide events of varying magnitude

  • Collaborate with other executive support staff to drive a results-driven environment

  • Represent the organization as the primary point of contact with the utmost professionalism and poise

Minimum Qualifications:

  • 2 - 4 years supporting C-Suite

  • Proficient in Microsoft Office Suite

  • Experience managing multiple projects and administrative coordination

  • Ability to meet deadlines in a high-pressure environment

  • Strong emotional intelligence and ability to diplomatically navigate complex situations