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Executive Support, C-Suite

  • Executive Assistant & Chief of Staff
  • Full-time
  • Menlo Park, CA

Palo Alto Staffing provides exceptional supporting talent to the world's most innovative entrepreneurs from founder, through to investor and philanthropist. Connecting the best people to the best companies since 1979.

We have been retained by a global VC Firm in Menlo Park - looking to expand their executive support team.

Our client is a premier strategic finance firm, backed by some of the most notable VC firms in the industry. Their decades-long partnerships with highly established clientele have positioned the firm as a leading organization in the investment management space.

Primary Purpose and Function:

We are seeking an Executive Assistant with strong administrative experience to directly support a C-Suite executive. The ideal candidate will manage complex scheduling, communication, and project management with flawless execution. This is an incredible opportunity to work directly with industry leaders and make a lasting impact on a rapid growth organization.

Essential Functions and Responsibilities:

  • Ensure seamless flow of the team’s day to day activities and manage all related components

  • Own and proactively manage complex, changing, high-volume calendars across multiple time-zones

  • Seamlessly coordinate extensive domestic and international travel

  • Proactively and strategically coordinate internal and external meetings

  • Professionally represent the company as a primary point of contact with both internal and external colleagues, partners, and new recruits

  • Work collaboratively with the other EAs and colleagues across the firm

  • Assist with planning and executing several internal and external events of varying scales and themes

  • Manage and process expense reports monthly

  • Create and implement processes and systems to elevate the efficiency and effectiveness of administrative processes

Minimum Qualifications:

  • 3+ years of providing direct assistance to a C-Suite Executive

  • Experience supporting executives in a start-up environment is preferred

  • In-depth knowledge of Google Suite, Microsoft 365, & Slack

  • Excellent work ethic and communication skills