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Front Desk Coordinator

  • Admin & Operations
  • Full-time
  • Palo Alto, CA

Palo Alto Staffing provides exceptional supporting talent to the world's most innovative entrepreneurs from founder, through to investor and philanthropist. Connecting the best people to the best companies since 1979.

We have been retained by an UHNW wealth management firm in Palo Alto, CA - looking to bring on a Front Desk Coordinator.

Our client is a premier investment firm, backed by some of the most notable VC firms in the industry. Their decades-long partnerships with top tier clientele have positioned the firm as a leading organization in the investment management space.

Primary Purpose and Function:

We are seeking a Front Desk Coordinator to serve as the face of a major strategic finance office and perform all responsibilities with white-glove service. This role requires a range of administrative functions and will work directly with an incredible in-office team. The ideal candidate will thrive in a fast-paced environment and feel confident communicating with internal and external stakeholders in a discrete, professional manner.

Essential Functions and Responsibilities: 

  • Provide white-glove service to all guests and employees upon arrival

  • Oversee all incoming lines of communication and relay detailed messages accordingly

  • Track office inventory and ensure on-time arrival of necessary supplies

  • Manage complex scheduling of leadership and support staff in and out of the office

  • Coordinate food deliveries and arrange a crafted meal set-up for employees

  • Follow all security and health guidelines with great awareness and precision

  • Responsible for top-tier cleanliness and organization of the office and common spaces

  • Assist administrative team in daily office operations and provide exceptional support in all necessary tasks

Minimum Qualifications:

  • 1+ years in a professional administrative role

  • Demonstrates great attention to detail

  • Excellent verbal and written communication

  • Ability to take initiative and present high-quality work ethic