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Executive Assistant, SaaS CEO

  • Executive Assistant & Chief of Staff
  • Full-time
  • San Mateo, CA
  • Remote friendly

Palo Alto Staffing provides exceptional supporting talent to the world's most innovative entrepreneurs from founder, through to investor and philanthropist. Connecting the best people to the best companies since 1979.

We have been retained by a rapidly growing VC-backed SaaS startup in San Mateo - looking to add to their executive support team. 

Our client is backed by some of the most prominent VCs with Microsoft being a leading investor in their last round of financing.  They are revolutionizing a multibillion-dollar industry, changing how companies interact with their most important legal documents and contracts.

Primary Purpose and Function:

We are seeking an experienced, highly trusted Executive Assistant (EA) to support our client’s CEO’s daily activities. This role requires a person who is a master problem-solver and is looking to assist the CEO in all facets of his office. The EA will coordinate the CEO’s full calendar, work closely with the CEO to oversee all internal departments and ongoing projects, and complete any work applicable to our client’s external customers and stakeholders. The ideal candidate will have excellent communication skills and sharp attention to detail, be proactive in forecasting the CEO’s schedule effectively and reasonably, and act as a liaison between the CEO and his direct reports.

Essential Functions and Responsibilities: 

  • Coordinate all internal and external meetings, dining reservations, travel arrangements, and some personal requests (i.e. doctor’s appointments)

  • Uphold the highest level of confidentiality and serve as a liaison between the CEO and all other parties

  • Understand the urgency of requests from the CEO and resolve scheduling conflicts, especially when time-sensitive

  • You will interact with investors, top customers, and all levels of executives

  • Act with the utmost professionalism when representing the CEO and/or the company

  • Think critically and quickly in prioritizing multiple simultaneous assignments

  • Build cross-functional relationships with all leaders of internal departments and collaborate with them accordingly

  • Always over-communicate, both verbally and in writing, with a positive attitude

Minimum Qualifications:

  • 2+ years of experience providing administrative support for one or more senior executive(s), ideally in a fast-paced start-up environment

  • Adept in Microsoft Office, Google Suite, Slack

  • Strong problem-solving skills and work ethic

  • Excellent verbal, written, and interpersonal communication skills