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Office Manager, Startup

  • Admin & Operations
  • Temporary
  • Palo Alto, CA

Palo Alto Staffing provides exceptional supporting talent to the world's most innovative entrepreneurs from founder, through to investor and philanthropist. Connecting the best people to the best companies since 1979.

 

Key Responsibilities:

  • Manage all incoming communication channels, screen, and route calls to the appropriate party in a professional and personable manner

  • Greet and check-in visitors, communicate with the proper employee to arrange timely meet up

  • Orchestrate secretary schedules to ensure appropriate coverage is always maintained

  • Maintain an organized system for all incoming and outgoing mail

  • Track office supply inventory, anticipate supply needs and oversee procurement process

  • Develop efficient communication protocols and administrative procedures

  • Ensure facility standards, security, and presentation are maintained via management of third-party vendors, service providers, and coordinating office repairs

  • Orchestrate meeting set-ups; catering, technology needs, and any special requests from employees

  • Conduct event and venue coordination for companywide events, internal meetings, and team building activities

 

Qualifications:

  • 2+ years of administrative and office management experience

  • Proficient in Microsoft Office & Google Suite

  • Personable and highly communicative

  • Ability to work in office

  • Proof of vaccination required