Lead Executive Assistant (Manager)
- Menlo Park, CA
Palo Alto Staffing provides exceptional supporting talent to the world's most innovative entrepreneurs from founder, through to investor and philanthropist. Connecting the best people to the best companies since 1979.
Manage and collaborate with the EA team in day-to-day activities including schedule, front desk coverage, office supply inventory, etc.
Mentor EA team to assist in their longer-term professional development
Manage calendars and schedule internal/ external meeting for multiple individuals
Assist with travel arrangements for multiple individuals; prepare and track expense reports
Maintain relationship with travel vendor and be the primary point of contact for travel
Coordinate facility needs with the property manager, building security and other vendors supporting office equipment, etc.
Maintain and update specific management reports
Maintain efficient filing and organization of correspondence, reports, client and meeting materials
Transcribe/process meeting notes, upload documents to appropriate repositories
Draft letter and email communications, update basic Word and PowerPoint documents
Collaborate across teams to collect and maintain firm-wide data
4+ years administrative and management experience
Tech savviness is a must
An eye for detail and proactiveness
Highly communicative and personable
Great business and leadership acumen
Ability to motivate teams and achieve key deliverables
Proof of vaccination required