Our Private Equity client is searching for a Front Desk Administrator to be the face of their Menlo Park office and lead administrative operations for the lobby. Our client has an industry leading reputation for providing exceptional service, where your creativity will come in handy when interacting with others.
Key Responsibilities:
Provide an exceptional welcome experience for everyone upon arrival
Ensure all visitors are greeted, checked in, and connected to the appropriate employee
Manage all incoming calls and emails; answer any pressing inquiries and route necessary correspondence to the correct parties
Maintain a clean and welcoming environment for all communal spaces throughout the office; lobby, kitchen and eating areas, conference rooms
Handle all incoming and outgoing packages; communicate with employees to ensure correct shipping specifications
Track office supplies use and all inventory, place weekly orders to maintain necessary back stock
Support on-site office events and meetings, including placing orders, setting up, and breaking down
Assist with cross-departmental communication through timely, detailed correspondence
Partner with facilities management; communicate with maintenance & building management, submit work tickets and coordinate with various service providers
Execute all projects and special requests required for operational excellence
Qualifications:
1+ years of administrative experience is preferred Bachelor’s degree preferred
Proficient in Microsoft 365, Google Suite, Box
Highly communicative and personable
Collaborative, team player
Proof of vaccination required