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Front Office Administrator

  • Admin & Operations
  • Full-time
  • Menlo Park, CA

Our Private Equity client is searching for a Front Desk Administrator to be the face of their Menlo Park office and lead administrative operations for the lobby. Our client has an industry leading reputation for providing exceptional service, where your creativity will come in handy when interacting with others.

Key Responsibilities:

  • Provide an exceptional welcome experience for everyone upon arrival

  • Ensure all visitors are greeted, checked in, and connected to the appropriate employee

  • Manage all incoming calls and emails; answer any pressing inquiries and route necessary correspondence to the correct parties

  • Maintain a clean and welcoming environment for all communal spaces throughout the office; lobby, kitchen and eating areas, conference rooms

  • Handle all incoming and outgoing packages; communicate with employees to ensure correct shipping specifications

  • Track office supplies use and all inventory, place weekly orders to maintain necessary back stock

  • Support on-site office events and meetings, including placing orders, setting up, and breaking down

  • Assist with cross-departmental communication through timely, detailed correspondence

  • Partner with facilities management; communicate with maintenance & building management, submit work tickets and coordinate with various service providers

  • Execute all projects and special requests required for operational excellence


  • 1+ years of administrative experience is preferred Bachelor’s degree preferred

  • Proficient in Microsoft 365, Google Suite, Box

  • Highly communicative and personable

  • Collaborative, team player

  • Proof of vaccination required