The Executive Personal Assistant will be the key point of contact for the Principal’s personal and professional matters, while managing administrative functions seamlessly. An elevated level of care and attention to detail is needed when it comes to travel planning, calendaring, and meeting arrangements. You will need to make sure information flows in a timely and accurate manner to all parties involved in these matters to ensure a seamless experience for the Principal. The use of independent judgement and initiative will be key when it comes to issuing or receiving communications via memos, emails, presentations, or reports. Discretion and confidentiality must be maintained at all times.
Responsibilities
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Travel
White-Glove service for Commercial & Private aircraft bookings
Accommodation & Transportation arrangements
Planning activities at the travel destination
Coordinate with other team members to ensure safety and security of Principal
24/7 availability to help resolve any issues or accommodate requests when traveling
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Meeting Arrangements
Set up and send invites for meetings
Take meeting minutes when requested by Principal
Troubleshoot and resolve issues with Zoom or Google Meet
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Administrative
Heavy Calendar Management
Expense Reporting
Office Management (supplies, filing, and equipment)
Office is located on Principal’s estate, not in the main house
Requirements
Mac/MacBook Pro proficiency
Zoom & Google Meet proficiency
Advanced knowledge of Microsoft Office applications
Ability to operate standard office equipment (copier, phone, printer, etc)
Apple/Android apps and common issues knowledge
Strong organizational and time management skills
Education and Work Experience
Bachelor’s Degree preferred
5+ years previous experience as an Executive or Personal Assistant