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Payroll Administrator - Family Office

  • HR & Recruiting
  • Full-time
  • Palo Alto, CA

Our growing single family office client is searching for a Payroll Administrator to lead their payroll operations. You will be responsible for managing employee salary data, timesheet accuracy, and ensuring wages are paid on time. This is an exciting opportunity to work with a world-class team in a dynamic fast paced environment.


  • Manage the payroll process

  • Implement, maintain, and review payroll processing to ensure timely and accurate

  • of payroll transactions including salaries, benefits, garnishments, taxes, and

  • deductions

  • Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates

  • Prepare and maintain accurate records and reports of payroll transactions

  • Ensure compliance with federal, state, and local payroll, wage, and hourly employment laws and best practices

  • Identify and recommend updates to payroll accounting software, systems, and procedures

  • Review and verify timesheets, wage computations (including tax withholding, benefits etc.); conduct final review of post-payroll journals

  • Track and maintain employee stipends and other additional allowances as needed

  • Track and reconcile leave balances (sick time / accrued vacation) for employees

  • Coordinate onboarding for new hires

  • Help with requests for information: verifications of employment, UI claims etc.

  • Answer employee payroll/HR questions and concerns

  • Breakdown payroll invoice amount by wages, benefits, employer charges and department per pay period; record payroll figures accurately in company accounting system

  • Perform other duties as assigned


  • 4+ years payroll experience

  • Bachelor’s Degree preferred

  • Knowledge of local, state, and national labor laws

  • Familiarity with hourly, union/non-union workers desired

  • Experience using payroll processing software (ex: ADP, TriNet, Paychex)

  • G-Suite applications or similar

  • Experience working in a family office or protective services environment is desired