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Executive Assistant - Technology Startup

  • Executive Assistant
  • Full-time
  • Palo Alto, CA
  • 140K - 160K USD a year

Job Description

Our forward-thinking technology client is searching for an Executive Assistant to join their team. You will play a pivotal role in enabling the executive to concentrate on strategic objectives by providing top-notch administrative support. The ideal person for this role will be highly organized, emotionally intelligent, and an effective communicator.

 

Responsibilities

  • Provide high-level administrative support to the executive, including but not limited to calendar management, travel arrangements, and correspondence.

  • Prepare, review, and edit confidential documents and briefs.

  • Manage the organization and prioritization of executive tasks and projects.

  • Coordinate and plan meetings, conferences, and other events, both internal and external.

  • Serve as a communication bridge between the executive office and other departments, as well as external stakeholders, facilitating clear and effective communication at all times.

  • Maintain the highest standards of confidentiality and professional discretion.

  • Assist with the preparation of meeting materials and presentations.

  • Undertake research, data analysis, and report generation as required.

 

Qualifications

  • Bachelor's degree or equivalent experience in Business Administration or a related field.

  • Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives in a technology-focused company.

  • Demonstrated high EQ (Emotional Intelligence) with the ability to understand, empathize, and interact effectively with various stakeholders.

  • Exceptional organizational skills and the ability to manage multiple tasks concurrently.

  • Strong communication skills, both written and verbal, allowing the executive to concentrate on strategic initiatives.

  • Proficiency in Microsoft Office Suite, especially Outlook, Word, PowerPoint, and Excel.

  • Experience with project management tools and digital platforms for remote collaboration.

  • Ability to work under pressure and meet tight deadlines.

  • Proactive problem-solver, capable of exercising good judgment and decision-making.