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Executive Personal Assistant

  • Executive Assistant
  • Full-time
  • Palo Alto, CA
  • 50 - 60 USD an hour

Our private equity client in Palo Alto is seeking an Executive Personal Assistant to support the Principal’s dynamic professional, personal, and philanthropic endeavors. This role requires a proactive individual who can manage a broad range of responsibilities in a fast-paced environment with discretion, confidentiality, and professionalism.

 

Responsibilities:

  • Act as the primary point of contact between the Principal and internal/external parties

  • Coordinate and manage a complex calendar of personal and professional commitments

  • Wardrobe preparation and styling

  • Liaise with internal departments and facilitate cross-departmental communication

  • Anticipate the Principal's needs and proactively bring together appropriate people and resources to support them

  • Organize travel arrangements (flights, hotels, and transportation)

  • Prepare, manage, and archive correspondence, reports, presentations, and documents on behalf of the Principal

  • Handle confidential matters with absolute discretion

  • Real estate portfolio oversight

  • Oversee and participate in project coordination, tracking progress and ensuring timely completion

  • Actively manage and oversee philanthropic commitments and charity work

  • Conduct in-depth research on a wide range of topics to assist Principal in decision-making

  • Handle all matters expeditiously and proactively

 

Qualifications:

  • Minimum of 5 years experience as a personal assistant or concierge from a luxury hospitality environment

  • Bachelor’s degree required

  • Exceptional organizational skills and dedication to responsibilities

  • Proven ability to handle sensitive matters with discretion and confidentiality

  • Superior written and verbal communication skills

  • Ability to work independently with minimal direction

  • High degree of professionalism in dealing with diverse groups of people

  • Proficiency with Microsoft Office Suite, project management tools, and virtual communication platforms