Executive Assistant to CLO (Chief Legal Officer)

Our client, a prominent venture capital firm in Menlo Park is seeking an exceptional Executive Assistant to provide comprehensive support to their Chief Legal Officer (CLO). This is an exciting opportunity for a sharp-minded, detail-oriented professional to work in a fast-paced, dynamic environment within the legal department of a leading VC firm.

Key Responsibilities:

• Provide high-level administrative support to the CLO, managing their calendar, scheduling meetings, and coordinating travel arrangements

• Draft, review, and proofread legal documents, correspondence, and presentations with meticulous attention to detail

• Liaise with internal and external stakeholders, including portfolio companies, outside counsel, and regulatory bodies

• Assist in the preparation and organization of legal due diligence materials, term sheets, and closing documents for investment transactions

• Maintain and update legal entity management systems, ensuring accuracy and compliance with corporate governance requirements

• Conduct research on legal and regulatory matters, summarizing findings for the CLO's review

• Handle confidential information with the utmost discretion and maintain strict confidentiality

Qualifications:

• Bachelor's degree required; paralegal certification or experience in a legal setting highly preferred

• 5+ years of experience as an Executive Assistant, ideally supporting C-level executives in a legal or financial services environment

• Exceptional written and verbal communication skills, with the ability to articulate complex legal concepts to various audiences

• Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks in a deadline-driven environment

• Proficient in Microsoft Office Suite, with advanced skills in Word, Excel, and PowerPoint

• Familiarity with legal terminology, contract management, and due diligence processes

• Ability to exercise sound judgment, anticipate needs, and proactively solve problems

• Unwavering commitment to integrity, confidentiality, and professionalism